SMART MANAGEMENT OF COWORKING SPACES
Flexibility and efficiency are essential in shared workplaces.
Coworking spaces need to adapt to the requirements of different users while maintaining comfort and optimising energy consumption.
Data Controls provides innovative Building Automation and Energy Management solutions for coworking spaces, balancing lighting, optimising climate control and activating workstations only when they are actually occupied.
Intuitive platforms that can also be accessed remotely provide complete monitoring and control of subsystems, helping reduce energy waste.
HVAC: CLIMATE-CONTROL OPTIMISATION
Energy efficiency is essential for reducing operating costs in coworking spaces.
Smart automation systems optimise ventilation and HVAC management while improving user comfort and continuously monitoring indoor air quality and the health of shared spaces.
Data Controls Building Automation solutions use sensors to detect the number of occupants and automatically adjust climate control. Advanced algorithms also adapt HVAC operation according to environmental conditions.
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LIGHTING BALANCE
Employee wellbeing also depends on appropriate workplace lighting.
Data Controls intelligent lighting-balancing solutions automatically adjust light levels according to occupancy and the amount of available daylight.
This improves energy efficiency while providing optimal visual comfort for occupants.
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INTELLIGENT WORKSTATION ACTIVATION
In modern coworking environments, energy efficiency is fundamental to ensuring the sustainability of operations.
Data Controls systems make it possible to activate workstations only when they are in use. This advanced approach eliminates energy waste associated with inactive workstations.
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FAQ
How are workstations, meeting rooms and common areas booked and monitored in real time?
Management can be handled through a centralised platform that is also accessible remotely. It allows operators to monitor the real-time use of workstations, meeting rooms and common areas, showing whether spaces are occupied, available or reserved through continuously updated dashboards.
It allows operators to monitor the real-time use of workstations, meeting rooms and common areas, showing whether spaces are occupied, available or reserved through continuously updated dashboards.
Can the system automatically switch off lighting and climate control in areas that are not booked or occupied?
By integrating bookings with automation, occupancy sensors and Building Automation solutions, energy resources can also be managed in a coordinated way.
Reserved spaces can be prepared in advance by activating climate control and lighting before users arrive, while unoccupied areas remain in low-energy mode. This reduces waste and operating costs without compromising comfort.
Can different access levels be assigned to users with different subscriptions, such as hot desks, fixed workstations or private rooms, and managed through a single platform?
Yes. Data Controls solutions can integrate with access-control and user-management systems, allowing different profiles and permissions to be configured according to the subscription or service purchased. Hot-desk users may access common areas and available workstations; users with fixed desks can access their reserved area; private-room subscribers can be given dedicated credentials for assigned spaces.
All access management can be handled from one interface, simplifying day-to-day operations such as enabling or disabling access, changing profiles, managing temporary access for guests or events and maintaining detailed entry and exit records.
Can individual users or client companies receive a personalised report on their own energy consumption within the space?
Yes. Where the system is configured for consumption monitoring and metering, personalised reports can be generated by user, client company, area or service used. The data collected by the platform make it possible to break down energy consumption by space, time band or period of use, providing more transparent reporting based on measured data.
For coworking operators, this functionality makes it possible to build more accurate billing models linked to the actual use of spaces. For client companies, it provides clearer information on the energy impact associated with their use of the facility and can support internal sustainability reporting.
For an operator with multiple coworking locations in different cities, can all sites be managed from a single centralised interface, with comparative reports on consumption and space utilisation?
Yes. Data Controls solutions also support multi-site management, allowing multiple coworking locations to be supervised from a single centralised platform that can be accessed remotely. The operator can compare energy consumption, space utilisation, system status and operational data across different sites from one interface.
This aggregated view makes it easier to identify inefficiencies at individual locations, standardise management logic across sites and plan targeted action based on comparable data. It also supports more consistent operational and energy-management policies across the entire coworking portfolio.
